10 Gmail tips to make your life simpler

10 Gmail tricks to make your life easier

In case you use Gmail quite a bit we have got some helpful suggestions for you.

Angela Lang/CNET

Enterprise and video chat providers like Zoom and Slack turned embedded in 2020’s work zeitgeist, however electronic mail continues to be an enormous a part of most of our work and private lives. And there is a good probability that no less than certainly one of your electronic mail accounts is thru Gmail, which had greater than 1.8 billion energetic customers at the start of 2020.

When you most likely know the fundamentals of Gmail, there are a lot of options and tips you may need missed that may provide help to streamline your digital life. For instance, do you know that there are additionally third-party apps corresponding to Kiwi for Gmail, which brings collectively a number of accounts in a single app?

Even if you happen to’re a veteran Gmail consumer, listed below are 10 instruments that will help you work smarter — not more durable — in Gmail. 

Clear up your inbox

It would not take lengthy for my inbox to spiral uncontrolled, even when I am liberally utilizing the select-all-plus-delete combo. Happily, there’s one other technique to parse by means of the traditional digital weeds in your inbox. In case you’re sure that you do not want any emails earlier than a sure date, you possibly can kind in “earlier than:<DD/MM/YYYY>” into the search area and enter the date of your selection. This may filter your inbox so that you extra effectively use the select-all button to delete outdated emails. 


Establishing filters in Gmail might help you parse by means of the noise of your inbox.

James Martin/CNET

Entry a number of accounts 

You probably have multiple energetic Gmail account, you possibly can change between them effortlessly. Merely click on your profile icon within the prime proper (cellular or desktop) and select Add One other Account. From there you may simply check in, and you’ll entry it once you click on your profile icon sooner or later. Nevertheless, if you happen to do not entry one of many accounts regularly sufficient, it’s going to signal you out.

E mail filters

With so many web sites asking to your electronic mail tackle today, your inbox may begin wanting just like the Wild West. You may also simply wish to higher arrange emails and prioritize these from sure individuals. That is the place filters turn out to be useful. To arrange a filter, open Gmail, click on the settings gear and select See All Settings. From there, click on Filters and Blocked Addresses > Create a New Filter. 

You possibly can customise your filter to prepare emails by sender, recipient, topic, key phrases and extra. While you’ve obtained it to your specs, click on Create Filter. 

Simple signature setup

Establishing a signature in Gmail can prevent a step when composing a message and make your emails look extra skilled. To arrange a signature for all outgoing messages, open Gmail > Settings gear > See All Settings. From there, scroll down till you see Signature and click on Create New. Any signatures you have created will probably be seen in Settings, the place you possibly can edit or delete them at any time. 

Undo a despatched message

In case you’re like me, you have second-guessed your self after hitting the Ship button no less than as soon as. Fortunately, Gmail has a grace characteristic known as Undo Ship. Proper after you hit Ship, a message on the backside of the display will pop up saying the message was despatched, however there’s additionally the choice to Undo or View Message. While you click on Undo, Gmail will cease sending the message. You can too edit how lengthy it’s a must to cancel a message. To get Undo Ship arrange, go to Settings > See All Settings and scroll all the way down to Undo Ship. From there you possibly can set a ship cancellation window of 5, 10, 20 or 30 seconds. 


Did not imply to ship that message? Gmail can allow you to undo the motion.

James Martin/CNET

Schedule ship

Scheduling a message is helpful if you happen to’ve obtained co-workers or buddies in numerous time zones and do not wish to danger bothering them with an electronic mail notification at odd hours. To schedule a message, merely kind up what you wish to say, and as a substitute of clicking Ship, click on the little down arrow and choose Schedule ship. Gmail will recommend some doable occasions, however it’s also possible to manually enter a particular ship time.

Good Compose

Gmail’s Good Compose works like predictive textual content and is supposed to streamline your writing course of. For instance, whilst you’re typing “I will name you,” Google Good Compose will recommend “tomorrow.” Simply hit Tab to simply accept the suggestion; in any other case, maintain typing. In case you’re not a fan of Good Compose, you possibly can toggle it off in Settings


Gmail additionally has instruments like Spell examine and Good Compose to make the precise writing a part of emails simpler. 

Angela Lang/CNET

Spell examine

Gmail’s spell-checking instrument can take among the stress out of sending necessary emails. The spell checker might help with phrases you are truly not sure of in addition to easy hiccups from typing too quick. And Gmail will maintain the phrase underlined if it modifications it so you possibly can select to undo the change if you happen to do not prefer it. On prime of that, Gmail has Grammar and Autocorrect options as nicely. All the things will be turned on or off in Settings > Spell Verify.

Mute conversations

We have all been caught in an electronic mail group that will not appear to cool down. The following time this occurs to you, merely open the pesky electronic mail, click on the three-dot settings icon simply above the e-mail topic line and choose Mute within the drop-down menu. Similar to with the Undo Ship, you may have a possibility to Unmute if you happen to clicked by chance. 


Labels could make your inbox far more manageable. They’re sort of like filters (and you’ll arrange a filter to ship an electronic mail to sure labels). Labels reside within the sidebar the place you may discover Inbox, Despatched, Junk and different folders. Scroll down and click on Create New Label. From there, you possibly can title your label in addition to create group labels. For instance, if you happen to’re getting organized for varsity, the primary label might be Biology Class and you possibly can group in labels about class tasks and submitted assignments. 

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